Shareholder Meeting Proxy Form | Canada

Put together an Information Circular for a shareholder meeting for a Canadian corporation with this customizable template.

• The circular must be distributed to the shareholders of a corporation prior to a shareholder meeting.
• It sets out details of all the business to be dealt with at the meeting.
• It also describes the procedure for appointing a proxy, for shareholders who are unable to attend in person but still wish to vote.

The Canada Information Circular for Shareholder Meeting gives the shareholders a chance to review and consider the matters to be put before the meeting. Download a copy and prepare for your next shareholder meeting.

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

1. The Minutes contain sections for:
   • constitution of the meeting, and determining if a quorum is present,
   • old business which requires attention,
   • the introduction of new business,
   • adjournment of the meeting.
2. The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
3. This Canada Minutes of Directors Meeting template is provided in MS Word format. Other formats available on request.

Use this downloadable template to prepare a Declaration of Mailing regarding the sending of notices for an upcoming annual meeting of shareholders of a Canadian corporation.

The Declaration contains the following information:

• the date, time and place on which the shareholder meeting will be held, and
• the date on which the notices were mailed, in accordance with the applicable legislation under which the corporation was incorporated.

This Canada Declaration of Mailing form is in MS Word format and is fully editable. It can be used for a federal corporation and in any province which has a Business Corporations Act.

Minority Shareholder Rights in Ontario Private Companies is a 20-page paper that examines and clarifies the rights and protection afforded to minority shareholders of private companies under the Ontario Business Corporations Act.

• The paper was written by an Ontario corporate lawyer who is an expert in the area of shareholder rights.
• Each of the relevant sections of the Business Corporations Act is discussed, with an explanation of its terms and what it means to you as a shareholder.
• This paper is provided in MS Word format, and is copyrighted by the author.

Discover the legal and practical issues you need to consider when entering into a shareholder agreement with this Shareholder Agreement Guide and Checklist for Canadian companies.

• Topics in the Guide include:
  • how to avoid misunderstandings between shareholders;
  • distribution of profits;
  • decision-making;
  • exit strategies;
  • employee shareholders;
  • default by a shareholder;
  • disability or death;
  • loss of shareholder control.
• Available as a PDF download.
• This checklist was created for use in Canada.