Declaration of Mailing Notices for Shareholder Meeting | Canada

Prepare the Minutes for an annual shareholders meeting of a Canadian business corporation with this downloadable template.

• The template covers all the matters which would be put before the meeting as resolutions, and which the shareholders would vote on, such as approving the financial statements and electing the directors for the coming year.
• With this form, it's easy to fill in the blanks where indicated and prepare the final version of the minutes for distribution to the shareholders.
• Writing up the Minutes of your company's annual shareholders meeting doesn't have to be tedious. Download the template and see how easy it can be.
• Intended to be used only by companies incorporated in Canada under a provincial or federal Business Corporations Act.

Prepare the Annual Resolutions of the shareholders and directors of a Canadian business corporation with this package of forms.

In small privately held corporations, it is common to pass Resolutions instead of holding a formal annual meeting, to deal with all the business that must be covered in the corporation's annual meeting.

This package is a convenient time-saver for corporate lawyers and paralegals. It contains the following template forms:

1. Resolution of the directors appointing the corporate officers and approving the financial statements.
2. Resolution of the voting shareholders approving the financials and electing the directors.
3. Resolution of all of the shareholders appointing auditors or waiving the audit requirement.
4. Cover letter to be sent by a law firm to its corporate clients, enclosing the forms and giving instructions to the client.

This package of Canada Annual Resolutions Forms can be used for federal companies and in Alberta, British Columbia, Saskatchewan, Ontario, New Brunswick, Nunavut, Yukon and Northwest Territories. French language translation required for Quebec.

Put together an Information Circular for a shareholder meeting for a Canadian corporation with this customizable template.

• The circular must be distributed to the shareholders of a corporation prior to a shareholder meeting.
• It sets out details of all the business to be dealt with at the meeting.
• It also describes the procedure for appointing a proxy, for shareholders who are unable to attend in person but still wish to vote.

The Canada Information Circular for Shareholder Meeting gives the shareholders a chance to review and consider the matters to be put before the meeting. Download a copy and prepare for your next shareholder meeting.

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

1. The Minutes contain sections for:
   • constitution of the meeting, and determining if a quorum is present,
   • old business which requires attention,
   • the introduction of new business,
   • adjournment of the meeting.
2. The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
3. This Canada Minutes of Directors Meeting template is provided in MS Word format. Other formats available on request.

Prepare an Appointment of Proxy form for a meeting of the shareholders of a Canadian corporation with this easy-to-use template.

• The proxy form should be filled out and returned to the corporate secretary by any shareholder who is unable to personally attend the meeting.
• The person named in the proxy can act on behalf of the shareholder and vote the shares in the manner indicated in the proxy form.
• This form can be used for annual general meetings and special meetings of the shareholders.
• This template form is available in MS Word format.
• The Appointment of Proxy form can be used in most Canadian provinces and territories.