Facility Rental Forms

Rent booths and vendor spaces at a crafts show, arts fair, trade show or other exhibition with this Canada Exhibit Space Rental Agreement.

The Agreement sets out the terms and conditions of the rental, including:

• payment of rental fees for space and additional items;
• technical requirements for lighting, power, etc.;
• policies governing cancellation and changes to the reservation;
• restrictions on signs and advertising;
• liability of exhibitor and show sponsors;
• insurance requirements.

This Canada Exhibit Space Rental Agreement template is provided in MS Word format, and can be easily edited to fit your particular circumstances.

Park managers, rent out city park facilities to the public for private functions with this City Park Facility Rental Agreement for Canada.

• The rental is for one or more specified areas of the park (e.g. certain picnic areas with fire pits, etc.).
• The renter is responsible for clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, etc. to secure tablecloths to picnic tables.
• No posts or stakes to be used.
• Access to public toilets.
• Vehicles are to be parked in designated parking areas only.
• Dogs are allowed in designated areas only.
• Restrictions on alcohol use.
• The template is available in MS Word format.
• Intended to be used only in Canada.

Rent clubhouse facilities to a club member for a private function with this Club House Rental Agreement for Canada.

• The member can also rent such optional items as barbecue pits, grills, kitchen, outbuildings, picnic tables, fire pits, etc.
• Procedure for key pick-up and drop-off.
• Clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, and other items which may damage surfaces when decorating.
• Procedure for receipt and use of security deposit.
• The member must make sure that guests do not enter off-limits areas, and that only designated parking areas are used for visitor vehicles.
• The member must obtain adequate insurance coverage if alcohol is to be served.
• This is a fully editable legal contract template.
• Intended for use only in Canada.

Rent out space in a community centre in Canada for a social function or special event with this Community Centre Rental Agreement.

• Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
• The renter is responsible for securing the building and for making sure that all attendees follow the rules.
• The renter is responsible for clean-up and garbage removal.
• Provisions for cancellation or rescheduling the event.
• The renter indemnifies the community association against claims arising from the use of the centre for the event.
• This template is provided in MS Word format and is totally editable to meet your needs.
• Intended to be used only in Canada.

Draw up a list of rental rates and use policies for a community centre with this easy-to-use template for community facilities in Canada.

• The Policies set out the conditions for rental of the facility by groups and individuals for weddings, dances, meetings, and other functions.
• The Policies govern both one-time events and ongoing bookings (e.g. weekly, monthly, etc.).
• Provisions covered in the policy template include:
  • reservation fees and rental rates,
  • cancellations,
  • cleaning protocols,
  • damage and security deposits,
  • trash and recycling,
  • obtaining required permits,
  • safety,
  • noise and misconduct,
  • alcohol and smoking,
  • attendance by minors,
  • decorations,
  • limitation of liability and indemnification of the Community Centre.
• The form includes a Clean-up and Lock-up Checklist to be followed at the end of the event.
• Available in MS Word format and fully editable to meet your exact needs.
• Intended to be used only in Canada.

Rent out tables in a community centre for special events with this Canada Community Centre Table Rental Agreement.

• This form can be used to rent tables to organizations for flea markets, craft shows, banquets, etc. that are not being held in the hall.
• The renter agrees to pay the rental fees at the time the tables are picked up.
• If the tables are not returned on time, a late return fee will be charged.
• The renter agrees to reimburse the community centre for repair or replacement of lost or damaged tables.
• This template is provided in MS Word format and is totally editable to meet your exact needs. Buy once, use as often as you need.
• Intended to be used only in Canada.

Lease conference and meeting room space to businesses and organizations with this Conference Room Rental Agreement for Canada.

• Provisions of the Agreement include:
  • Payment of rental fees and damage deposit;
  • Conference room layout and equipment requirements;
  • Food and beverage services to be arranged by the renter;
  • The renter is responsible for obtaining a liquor license (if applicable);
  • The renter is responsible for obtaining adequate insurance;
  • Cancellation procedures and fees for late cancellation.
• This template is provided in MS Word format and is totally editable to meet your exact needs.
• Intended to be used only in Canada. This form may not be legally valid in the Province of Quebec.

This RV / Camping Site Rental Agreement is a digital template for Florida campground operators to rent out their campsites and RV parking spaces.

• The campground operator may relocate the lessee to another space, or may demand that they vacate the park, if required.
• The lessee shall be responsible for all damage caused to the camping site by the lessee's family, guests, pets, etc.
• Optional clauses to restrict pets onsite.
• The lessee agrees to indemnify the site operator for loss or damage.
• The lessee will pay a daily rate to rent the space.
• This legal form is available as a downloadable MS Word template.
• Intended for use solely in the State of Florida.

Rent space in a public facility to a user (tenant) on a monthly or weekly basis with this Licence for Use Agreement.

• This agreement can be used for space in a town hall, community centre or similar type of facility.
• This form of agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
• The Licence includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
• The tenant will pay a yearly usage fee, to be paid in equal monthly installments, and will also pay any applicable taxes or other charges related to its use of the premises.
• The tenant must also carry adequate general liability insurance.
• The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
• Available in MS Word format. Fully customizable and reusable.
• Intended to be used only in Canada.

Rent space in a public facility in the United States on a monthly or weekly basis with this USA License for Use Agreement.

• The License for Use can be used for space in a town hall, community center or similar type of public building.
• This form of rental agreement is ideal for a tenant who wants to use the venue on an ongoing basis, such as for regular meetings, weekly or monthly social gatherings, etc.
• The License includes an option for storage space, so an organization, club or society can store equipment and other items on the premises.
• The tenant will pay a yearly usage fee, to be paid in equal monthly installments, any applicable taxes or other charges related to the tenant's use of the premises.
• The tenant must also carry adequate general liability insurance.
• The tenant indemnifies the landlord against any liability arising out of any act or neglect by the tenant.
• This legal contract template is provided in MS Word format and is fully editable to suit your needs.
• The form can be used in most U.S. states.

Rent booths and stalls in a farmer's market or flea market to vendors with this template Market Vendor Occupancy Licence for Canada.

• Provisions of the Licence Agreement cover:
  • hours and days of operation,
  • rental rates,
  • method of payment,
  • the vendor's responsibility to carry proper insurance on its goods,
  • rules and regulations of the market,
  • the vendor indemnifies the market against claims or damages.
• Available in MS Word format and fully editable to fit your specific circumstances.
• Intended to be used only in Canada. A French language version may be required for use in Quebec.

Rent floor space to exhibitors with this template Trade Show Exhibitor Lease Agreement.

• The exhibitor must provide a layout plan for approval, and indemnify the organizer against any claims for damage or loss.
• The trade show operator will provide electrical power and other necessities.
• The exhibitor will use only the space leased under the agreement. Any additional display or storage space used will be charged at a per square foot rate.
• This agreement is for Canadian event organizers. It can be used anywhere in Canada.
• A good standard lease agreement like this one saves you so much time and effort in organizing your trade show vendors and exhibitors.
• Buy and download the MS Word template, edit it to fit your needs, use it as often as you like.

USA trade show organizers, rent floor space to exhibitors with this template Trade Show Lease Agreement.

• The exhibitor must provide a layout plan for approval, and indemnify the organizer against any claims for damage or loss.
• The trade show operator will provide electrical power and other necessities.
• The exhibitor will use only the space leased under the agreement. Any additional display or storage space used will be charged at a per square foot rate.
• This legal contract template is provided in MS Word format and can be easily edited to suit your purpose.
• Governed by U.S. laws and intended for use only in the United States.

Do you manage a municipal park area in the United States which rents its facilities to the public for private functions? Write up your rental contracts with this ready-made template City Park Facility Rental Agreement.

• The rental is for a specified area of the park only.
• The renter is responsible for clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, etc. to secure tablecloths to picnic tables.
• No posts or stakes to be used.
• Access to public toilets.
• Vehicles are to be parked in designated parking areas only.
• Dogs are only allowed in designated areas of the park.
• Restrictions on alcohol use within the park.

This USA City Park Facility Rental Agreement is provided in MS Word format, and can be easily edited to fit your particular circumstances.

Rent all or part of a club house to a club member for a private function with this Club House Rental Agreement for the USA.

• The renter can also rent such optional items as barbecue pits, grills, kitchen, outbuildings, picnic tables, fire pits, etc.
• Procedure for key pick-up and drop-off.
• Clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, and other items which may damage surfaces when decorating.
• Procedure for receipt and use of security deposit.
• The member must make sure that guests do not enter off-limits areas, and that only designated parking areas are used for visitor vehicles.
• The member must obtain adequate insurance coverage if alcohol is to be served.

This USA Club House Rental Agreement is provided in MS Word format, and can be easily edited to fit your particular circumstances.

Rent out areas in a community center in the USA for a social function or special event with this Community Center Rental Agreement.

• Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
• The renter is responsible for securing the building and for making sure that all attendees follow the rules.
• The renter is responsible for clean-up and garbage removal.
• Provisions for cancellation or rescheduling the event.
• The renter indemnifies the community association against claims arising from the use of the center for the event.

This USA Community Center Rental Agreement is provided in MS Word format, and is totally editable to meet your needs.

Do you manage a community center in the USA? Use this handy template to draw up your list of Rental Rates & Use Policies to apply to all rentals of the facility for weddings, dances, meetings and other functions.

The Use Policies cover such topics as:

• reservation fees,
• cancellations,
• cleaning,
• damage and security deposits,
• trash and recycling,
• obtaining required permits,
• safety,
• noise and misconduct,
• alcohol and smoking,
• minors,
• decorations,
• limitation of liability and indemnification of the Community Center.

The file includes a Clean-up and Lock-up Checklist to be completed by the function's organizers following the event.

This USA Community Center Rental Rates and Use Policies template is provided in MS Word format, and is fully editable to suit your needs.

Rent out tables in a community center in the United States with this USA Community Center Table Rental Agreement.

• This form can be used to rent tables to organizations for flea markets, craft shows, banquets, etc. that are not being held in the community center.
• The renter agrees to pay the rental fees at the time the tables are picked up.
• If the tables are not returned on time, a late return fee will be charged.
• The renter agrees to reimburse the community center for repair or replacement of lost or damaged tables.

This USA Community Center Table Rental Agreement is provided in MS Word format, and is totally editable to meet your exact needs.

Lease conference or meeting room space to businesses and organizations with this USA Conference Room Rental Agreement template.

The Agreement contains provisions for:

• Payment of rental fees and damage deposit.
• Conference room layout and equipment requirements.
• Food and beverage services to be arranged by the renter.
• The renter is responsible for obtaining a liquor license (if applicable).
• The renter is responsible for obtaining adequate insurance.
• Procedure for cancelling the contract and fees charged for late cancellation.

This USA Conference Room Rental Agreement is provided in MS Word format, and is totally editable to meet your exact needs.

Rent booths and vendor spaces at a crafts show, arts fair, trade show or other exhibition with this USA Exhibit Space Rental Agreement.

The Agreement sets out the terms and conditions of the rental, including:

• payment of rental fees for space and additional items;
• technical requirements for lighting, power, etc.;
• policies governing cancellation and changes to the reservation;
• restrictions on signs and advertising;
• liability of exhibitor and show sponsors;
• insurance requirements.

This USA Exhibit Space Rental Agreement template is provided in MS Word format, and can be easily edited to fit your particular circumstances.

Rent out booths, stalls and display space in a market (flea market, farmer's market, etc.) with this template USA Market Vendor Occupancy License.

Provisions of the Occupancy License cover:

• hours and days of operation,
• rental rates,
• method of payment,
• the vendor's responsibility to carry proper insurance on its goods,
• rules and regulations of the market,
• the vendor indemnifies the market against claims or damages.

This USA Market Vendor Occupancy License template is provided in MS Word format, and is fully editable to fit your specific circumstances.

Rent picnic areas in a park or campground to the public with this easy-to-use downloadable Rental Agreement for the USA.

• The rental can include such items as barbecue pits, grills, kitchen, outbuildings, picnic tables, and fire pits.
• The agreement sets out the procedure for key pick-up and drop-off.
• The renter is responsible for clean-up of the area and removing all trash after the event.
• There are restrictions on the use of nails, tacks, staples, spikes, etc. when decorating.
• Parking is allowed in designated parking areas only.
• Alcohol is not allowed in the picnic areas.

This Picnic Area Rental Agreement can be used throughout the United States. Download the form immediately after purchasing it via our secure payment server.