Facility Rental Forms

Park managers, rent out city park facilities to the public for private functions with this City Park Facility Rental Agreement for Canada.

• The rental is for one or more specified areas of the park (e.g. certain picnic areas with fire pits, etc.).
• The renter is responsible for clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, etc. to secure tablecloths to picnic tables.
• No posts or stakes to be used.
• Access to public toilets.
• Vehicles are to be parked in designated parking areas only.
• Dogs are allowed in designated areas only.
• Restrictions on alcohol use.
• The template is available in MS Word format.
• Intended to be used only in Canada.

Rent clubhouse facilities to a club member for a private function with this Club House Rental Agreement for Canada.

• The member can also rent such optional items as barbecue pits, grills, kitchen, outbuildings, picnic tables, fire pits, etc.
• Procedure for key pick-up and drop-off.
• Clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, and other items which may damage surfaces when decorating.
• Procedure for receipt and use of security deposit.
• The member must make sure that guests do not enter off-limits areas, and that only designated parking areas are used for visitor vehicles.
• The member must obtain adequate insurance coverage if alcohol is to be served.
• This is a fully editable legal contract template.
• Intended for use only in Canada.

Rent all or part of a club house to a club member for a private function with this Club House Rental Agreement for the USA.

• The renter can also rent such optional items as barbecue pits, grills, kitchen, outbuildings, picnic tables, fire pits, etc.
• Procedure for key pick-up and drop-off.
• Clean-up and trash removal.
• Restrictions on use of nails, tacks, staples, spikes, and other items which may damage surfaces when decorating.
• Procedure for receipt and use of security deposit.
• The member must make sure that guests do not enter off-limits areas, and that only designated parking areas are used for visitor vehicles.
• The member must obtain adequate insurance coverage if alcohol is to be served.
• This agreement template is provided in MS Word format and can be easily edited to fit your particular circumstances.
• Intended for use only within the United States.

Rent out areas in a community center in the USA for a social function or special event with this Community Center Rental Agreement.

• Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
• The renter is responsible for securing the building and for making sure that all attendees follow the rules.
• The renter is responsible for clean-up and garbage removal.
• Provisions for cancellation or rescheduling the event.
• The renter indemnifies the community association against claims arising from the use of the center for the event.
• Provided in MS Word format and totally editable so you can customize it to fit your exact needs.
• Intended to be used within the United States.

Use this handy template to draw up a list of Rental Rates and Use Policies for a community center in the U.S.

• The rates and usage policies apply to all rentals of the facility for weddings, dances, meetings and other functions.
• The Use Policies cover such topics as:
  • reservation fees,
  • cancellations,
  • cleaning,
  • damage and security deposits,
  • trash and recycling,
  • obtaining required permits,
  • safety and security,
  • noise and misconduct,
  • alcohol and smoking,
  • functions for minors,
  • decorations,
  • limitation of liability and indemnification of the Community Center.
• The file includes a Clean-up and Lock-up Checklist to be completed by the function's organizers following the event.
• The file is provided in MS Word format and is fully editable to suit your needs.

Rent out tables in a community center in the United States with this free USA Community Center Table Rental Agreement.

• This form can be used to rent tables to organizations for flea markets, craft shows, banquets, etc. that are being held elsewhere, but that require tables for vendors or guests.
• The renter agrees to pay the rental fees at the time the tables are picked up.
• If the tables are not returned on time, a late return fee will be charged.
• The renter agrees to reimburse the community center for repair or replacement of lost or damaged tables.
• The form is provided in MS Word format, and is totally editable to meet your exact needs.

Rent out space in a community centre in Canada for a social function or special event with this Community Centre Rental Agreement.

• Rental fees must be paid in full prior to the event. A refundable security deposit is also required.
• The renter is responsible for securing the building and for making sure that all attendees follow the rules.
• The renter is responsible for clean-up and garbage removal.
• Provisions for cancellation or rescheduling the event.
• The renter indemnifies the community association against claims arising from the use of the centre for the event.
• This template is provided in MS Word format and is totally editable to meet your needs.
• Intended to be used only in Canada.

Draw up a list of rental rates and use policies for a community centre with this easy-to-use template for community facilities in Canada.

• The Policies set out the conditions for rental of the facility by groups and individuals for weddings, dances, meetings, and other functions.
• The Policies govern both one-time events and ongoing bookings (e.g. weekly, monthly, etc.).
• Provisions covered in the policy template include:
  • reservation fees and rental rates,
  • cancellations,
  • cleaning protocols,
  • damage and security deposits,
  • trash and recycling,
  • obtaining required permits,
  • safety,
  • noise and misconduct,
  • alcohol and smoking,
  • attendance by minors,
  • decorations,
  • limitation of liability and indemnification of the Community Centre.
• The form includes a Clean-up and Lock-up Checklist to be followed at the end of the event.
• Available in MS Word format and fully editable to meet your exact needs.
• Intended to be used only in Canada.

Rent out tables in a community centre for special events with this Canada Community Centre Table Rental Agreement.

• This form can be used to rent tables to organizations for flea markets, craft shows, banquets, etc. that are  being held elsewhere, but that require tables for vendors or guests.
• The renter agrees to pay the rental fees at the time the tables are picked up.
• If the tables are not returned on time, a late return fee will be charged.
• The renter agrees to reimburse the community centre for repair or replacement of lost or damaged tables.
• This template is provided in MS Word format and is totally editable to meet your exact needs. Buy once, use as often as you need.
• Intended to be used only in Canada.

Lease seminar, conference and meeting room space to businesses and organizations with this Conference Room Rental Agreement for Canada.

• Provisions of the Agreement include:
  • Payment of rental fees and damage deposit;
  • Conference room layout and equipment requirements;
  • Food and beverage services to be arranged by the renter;
  • The renter is responsible for obtaining a liquor license (if applicable);
  • The renter is responsible for obtaining adequate insurance;
  • Cancellation procedures and fees for late cancellation.
• This template is provided in MS Word format and is totally editable to meet your exact needs.
• Intended to be used only in Canada. This form may not be legally valid in the Province of Quebec.