Information Circular for Shareholder Meeting | Canada

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

1. The Minutes contain sections for:
   • constitution of the meeting, and determining if a quorum is present,
   • old business which requires attention,
   • the introduction of new business,
   • adjournment of the meeting.
2. The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
3. This Canada Minutes of Directors Meeting template is provided in MS Word format. Other formats available on request.

Prepare an Appointment of Proxy form for a meeting of the shareholders of a Canadian corporation with this easy-to-use template.

• The proxy form should be filled out and returned to the corporate secretary by any shareholder who is unable to personally attend the meeting.
• The person named in the proxy can act on behalf of the shareholder and vote the shares in the manner indicated in the proxy form.
• This form can be used for annual general meetings and special meetings of the shareholders.
• This template form is available in MS Word format.
• The Appointment of Proxy form can be used in most Canadian provinces and territories.

Set the date of a shareholder meeting for a Canadian corporation with this template Directors Resolution.

• This form can be used by the Board of Directors to fix the date of annual or special meetings of the shareholders.
• The Resolution also authorizes the form and content of the information circular and other documentation which has been prepared for the meeting.
• The Canada Directors Resolution Setting Date of Shareholder Meeting template is provided in MS Word format and is fully editable.
• This Directors Resolution template can be used by any Canadian or provincial corporation which has been incorporated under a Business Corporations Act. The form may not be valid in Quebec.

Use this downloadable template to prepare a Declaration of Mailing regarding the sending of notices for an upcoming annual meeting of shareholders of a Canadian corporation.

The Declaration contains the following information:

• the date, time and place on which the shareholder meeting will be held, and
• the date on which the notices were mailed, in accordance with the applicable legislation under which the corporation was incorporated.

This Canada Declaration of Mailing form is in MS Word format and is fully editable. It can be used for a federal corporation and in any province which has a Business Corporations Act.

Prepare the Minutes for an annual shareholders meeting of a Canadian business corporation with this downloadable template.

• The template covers all the matters which would be put before the meeting as resolutions, and which the shareholders would vote on, such as approving the financial statements and electing the directors for the coming year.
• With this form, it's easy to fill in the blanks where indicated and prepare the final version of the minutes for distribution to the shareholders.
• Writing up the Minutes of your company's annual shareholders meeting doesn't have to be tedious. Download the template and see how easy it can be.
• Intended to be used only by companies incorporated in Canada under a provincial or federal Business Corporations Act.