Bids, Tenders and Proposals

Are you responsible for preparing RFPs and bid solicitations for your business? Make your life easier - download this sample set of General Terms and Conditions governing bid solicitations.

The Terms and Conditions include:

• standards of performance that the winning service provider must attain,
• procedure for audit and document retention,
• compensation and payment,
• expenditures not appropriated during the current fiscal year are subject to appropriation in subsequent fiscal year budgets,
• events of default, consequences of a default by the bidder, and remedies available to the organization,
• confidentiality, ownership of confidential information,
• the bidder's representations and warranties,
• indemnification of the company by the bidder,
• the bidder's obligation to carry insurance, and types and minimum amounts of coverage required.

Writing RFPs doesn't have to be tedious and time-consuming. Get your copy of the General Terms Governing Bid Solicitations today and see how much easier it can be.

Submit a Letter of Intent to respond to a call for proposals with this free template.

• The letter is not binding upon the writer.
• The material submitted with the letter is subject to changes in form and content, including additions and deletions.

Prepare a Proposal and Project Agreement for the design and development of a working prototype with this easy-to-use template.

• This sample proposal is ideal for technology products.
• The client is responsible for providing information, reviewing all documents, and actively participating in the testing phase to ensure the prototype is in proper working order.
• The developer must provide regular written reports and must promptly inform the client of any delays or changes to the development schedule.
• The developer will retain proprietary rights to the technology until all fees and expenses have been paid in full, at which point ownership will be transferred to the client.
• The developer provides a limited warranty of products and services provided.
• The client is responsible for paying any taxes required to be paid or collected in connection with the development.
• Available in MS Word format and fully customizable to meet your needs.

Consultants, write up a Proposal to Prepare a Feasibility Study in support of a business plan for a client, with this fully editable template.

• The feasibility study will determine:
  • potential markets for the client's products and services,
  • direct and indirect competitors,
  • strengths and weaknesses of the client's business model,
  • market analysis and industry trends,
  • market entry barriers,
  • other factors which can impact upon the success of the proposed business venture.
• This template is a generic (not country-specific) business form which can be used anywhere.
• Available in MS Word format.

Write a Request for Proposal (RFP) for the purchase of an integrated computer system (hardware, software, diagnostic tools) from prospective vendors with this downloadable template.

• The vendor must supply the source code, system design specifications, and source code escrow agreement.
• The vendor must accept full responsibility as prime supplier of the computer system.
• The customer reserves the right to require the vendor's assistance in developing the functional specifications.
• The prices for the components must be the vendor's most favorable customer pricing.
• Progress payments will be made upon achieving certain performance milestones, which are tied to the customer's conditional acceptance of the system.
• The customer may require the vendor to provide financial and performance guarantees.
• The system will only be accepted after it has passed a series of acceptance tests.
• This template is available in MS Word format and can be easily customized to meet your unique needs.

Use this downloadable template to prepare a Teaming Agreement for a proposal to be submitted jointly by a prime contractor and subcontractor.

• The parties will prepare and present the proposal in the hope of being awarded a contract to provide products and/or services to the client.
• Each of the parties will bear its own costs and expenses, and risks and liabilities.
• The parties' relationship is that of independent contractors. The agreement does not constitute a partnership or joint venture.
• The agreement specifically does not provide for the sharing of profits or losses.
• All proposal material will be submitted to the prime contractor, to be incorporated into the proposal.
• The prime contractor will have the final decision on the form and content of all materials submitted in the proposal.
• If the prime contractor is successful in being awarded the contract, it will award a subcontract to the subcontractor.
• Available in MS Word format and fully customizable.