Unanimous Shareholder Agreement Checklist | Canada

Every corporation with more than 1 shareholder should have a shareholder agreement in place, like this Unanimous Shareholder Agreement for Alberta corporations.

• A shareholder may transfer its shares to an affiliate provided that the affiliate agrees to be bound by the terms of the Agreement. If the affiliate ceases to be an affiliate, the shares will be transferred back to the original shareholder.
• If shareholder guarantees are required to secure the corporation's debt, each shareholder will provide its guarantee for a proportionate share in relation to his/her shareholdings. If a shareholder disposes of his interest in the corporation, the corporation will use best efforts to release and discharge his guarantee.
• The corporation has a right of first refusal to purchase the shares of any shareholder wishing to dispose of his shareholdings. The founding shareholders have a right of second refusal, and the other shareholders have a right of third refusal.
• Provisions for shot-gun buy-sell offers.
• Provisions for a call by the other shareholders if a shareholder becomes involved in a divorce or matrimonial property settlement.
• Provisions for a buy-sell upon the death or disability of a shareholder.
• Provisions for a call by the corporation if a shareholder ceases to be employed or contracted by the corporation.

The Alberta Unanimous Shareholder Agreement template can be easily customized for your exact needs. Download yours today.

Put together an Information Circular for a shareholder meeting for a Canadian corporation with this customizable template.

• The circular must be distributed to the shareholders of a corporation prior to a shareholder meeting.
• It sets out details of all the business to be dealt with at the meeting.
• It also describes the procedure for appointing a proxy, for shareholders who are unable to attend in person but still wish to vote.

The Canada Information Circular for Shareholder Meeting gives the shareholders a chance to review and consider the matters to be put before the meeting. Download a copy and prepare for your next shareholder meeting.

Prepare the Minutes for a meeting of the Board of Directors of a Canadian corporation with this downloadable template form.

1. The Minutes contain sections for:
   • constitution of the meeting, and determining if a quorum is present,
   • old business which requires attention,
   • the introduction of new business,
   • adjournment of the meeting.
2. The template can be used by any company incorporated under a Business Corporations Act across Canada. A French language version is required in Quebec.
3. This Canada Minutes of Directors Meeting template is provided in MS Word format. Other formats available on request.

Write up the Minutes taken at a special meeting of the shareholders of a Canadian corporation with this easy downloadable template.

1. The Minutes contain sections for:
   • constitution of the meeting,
   • the items of special business for which the meeting was called, and
   • adjournment of the meeting.
2. This template can be used by any Canadian corporation incorporated under a Business Corporations Act, either federally or provincially. (Translation to French language required to be valid in Quebec.)
3. You can be sure your special shareholders meetings are properly documented with this affordable template for Canada. Download the form immediately after purchase.

Prepare an Appointment of Proxy form for a meeting of the shareholders of a Canadian corporation with this easy-to-use template.

• The proxy form should be filled out and returned to the corporate secretary by any shareholder who is unable to personally attend the meeting.
• The person named in the proxy can act on behalf of the shareholder and vote the shares in the manner indicated in the proxy form.
• This form can be used for annual general meetings and special meetings of the shareholders.
• This template form is available in MS Word format.
• The Appointment of Proxy form can be used in most Canadian provinces and territories.