Property Maintenance and Inspection Checklist

Whether you are managing rental properties or are looking for a home to purchase, a full-scale inspection is important to determine any structural defects, health or safety violations, or other problems that could result in costly renovations or even render the property partly or wholly uninhabitable.
The Inspection Checklist covers exterior and interior areas, structural issues, lighting, ventilation, plumbing, mechanical, electrical, fire safety, window sizes, cleanliness and sanitation, room sizes, proximity to exits, and much more.
Use this checklist for each new property that you begin managing to make sure you and the owner both know whether there are any potential problems.
The Property Maintenance and Inspection Checklist is a valuable tool for home buyers, landlords and property managers.
Available in MS Word format. To access the file, add it to your cart, check out and pay, then download.

Document Type:

Microsoft Word

Last Updated: 12-March-2024

SKU: 8789

$14.99

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Cleaning Instructions for Tenants Moving Out

The instructions explain how windows, walls, ceilings, and exterior areas are to be cleaned.
Special instructions are included for bathrooms, kitchen, appliances and carpets.
You can help reduce your cleaning costs and lost time if tenants are aware of what is expected of them at the end of their tenancy.
Available in MS Word format and fully editable so you can customize it for each rental building you manage.

$2.29

The property manager is retained on an exclusive basis to rent, lease and manage the rental property.
The management fee section contains provisions for either a percentage of total rents or, alternatively, a fixed fee schedule. Additional fees will be charged for such items as preparing NR4 and NR6 forms for non-resident landlords.
The owner authorizes the property manager to collect rents, sign leases, issue late payment notices, terminate tenancies, undertake legal proceedings, purchase supplies, make repairs, obtain insurance, and pay all recurring bills on the property.
The owner indemnifies the property manager against claims arising from managing the property.
The owner agrees to take over responsibility for ongoing contract obligations with vendors, suppliers and contractors if the agreement is terminated.
This is a downloadable template in MS Word format. Buy the form once, and it's yours to use as often as you require.
This legal document is intended for use in the Province of Ontario, Canada.

$29.99

The Report Form should be completed by the landlord, agent or property manager during the walk-through inspection of a rental premises with a new tenant prior to the beginning of the tenancy, and again when the tenant moves out.
The Report details the condition of fixtures, appliances, flooring, windows and doors, and the general condition of the premises overall, as at the move-in and move-out dates.
A copy of the report must be provided to the tenant within a reasonable time after moving in (check your local landlord-tenant laws to find out the exact number of days, which is usually less than 10 days).
The form includes a Security Deposit Refund Statement, to detail any amounts being retained by the landlord at the end of the tenancy.
Available in MS Word format and easy to fill in and to customize for your needs.
This is a generic template which can be used anywhere.

$12.49 $11.99

The package contains the following:
- Receipts to be issued to tenants for payment of rent, damage / security deposits and any other amounts due under the lease or rental agreement (such as late fees).
- Monthly rent collection report for all units.
- Monthly vacancy report.
- Cost estimate for preparing a unit to be re-rented, which must be filled in for each rental unit that has become vacant.
- Tenant information forms for all rental units, setting out the name and phone number, security deposit and amount of rent.
This forms package is a convenient, affordable and time-saving bundle of digital templates for any property manager.
Available in MS Word format, easy to customize to fit your exact circumstances.
These are generic templates which can be used anywhere.

$12.49

The checklist contains information on:
- how to advertise and hold open houses,
- relevant information about the property and surrounding neighborhood that tenants are interested in,
- highlighting the special features of the property,
- how to make the property as appealing as possible to potential renters.
The form also includes a Rental Application form, which you should always keep handy during viewings so that interested parties can fill it out on the spot.
Available in MS Word format and fuilly customizable.
This is a generic form that can be used anywhere.

$11.99