Hotel Management Forms

Looking for funding to open a Bed & Breakfast? Give lenders and investors the information they need with this customizable Bed & Breakfast Business Plan.

The Business Plan template can be used by either a new business or for the purchase of an existing B&B. The purpose of the Plan is to obtain a business loan. The template includes:

• a market analysis and marketing strategy,
• a financial model,
• a Confidentiality Agreement to protect against disclosure of your sensitive business information, such as financial data,
• instructions to help you complete each section of the document.

To download the Bed & Breakfast Business Plan, put it in your shopping cart and pay for it via our secure checkout process.

Make sure all of your B&B guests have a pleasant stay. Download this free set of Bed & Breakfast House Rules for guests to follow. The list includes:

• keeping noise levels down,
• tidying up common areas after use,
• restrictions on keeping food in guest rooms,
• restrictions on visitors after hours.

The Bed & Breakfast House Rules template is a free MS Word download, for your convenience.

Create a professional marketing strategy and action plan for your bed & breakfast with this fully editable Marketing Plan template.

The Marketing Plan can be used by either a start-up venture or by an existing B&B planning to expand its operations. The template includes:

• financial and budget projections with respect to marketing and promotions,
• a situational analysis,
• a marketing strategy,
• a SWOT (strengths, weaknesses, opportunities, threats) analysis,
• instructions to help you complete each section,
• a Confidentiality Agreement to protect against disclosure of your proprietary information, such as financial data.

The Bed & Breakfast Marketing Plan Template is fully customizable and easy to adapt to fit your particular circumstances.

If your hotel website originates in or does business in Canada, you are required to post a Privacy Policy on the site in accordance with PIPEDA.

Any website that gathers and stores personal information from site visitors for any purpose - such as for making hotel room reservations - must have a privacy policy that complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). This Privacy Policy template covers the following topics:

• what types of personal information are requested,
• how the website uses that information,
• when and how cookies are used to gather statistical information,
• under what circumstances customer information is used by third parties in connection with the hotel website,
• the website's obligation to release information to authorities if required by a court order or legal process,
• what security measures the website uses to protect personal information of site visitors,
• how to opt out of the website's mailing list.
• where visitors can find information on PIPEDA.

Make sure your site complies with the requirements of PIPEDA. Download the Canada PIPEDA Privacy Policy for Hotel Website and post it on the site.

Hotel managers, rent a block of rooms to an agent for a tour group or event coordinator with this Hotel Group Accommodation Contract.

This contract is ideal for tour groups or organizations requiring volume room bookings for events such as conventions, reunions, trade shows, etc. The Group Accommodation Contract includes provisions for:

• payment of a deposit to hold the room reservations,
• room guarantees,
• what happens if there is a reduction in the anticipated number of guests,
• cancellations,
• catering (food and beverages) and other facilities required for the group function,
• invoicing and payment,
• the hotel's responsibility to arrange alternative accommodation in the case of overbooking.

The Hotel Group Accommodation Contract is a generic digital template that can be used anywhere. Download it immediately after you buy it, customize it as you wish.

Hire a manager or management company to run the operations of your hotel with this comprehensive Hotel Management Agreement.

• The hotel manager agrees not to provide services to any competing business within a specified radius of the hotel. (This clause is applicable if a management company is being retained to run the business.)
• The owner is responsible for ensuring that the business has adequate cash flow to pay all its operating expenses as they come due.
• The hotel manager is responsible for establishing and maintaining proper accounting systems and records.
• The hotel manager will hire all staff and negotiate all contracts, including union contracts.
• The hotel manager is responsible for preparing a yearly operating plan for the hotel.
• This Hotel Management Agreement template is generic (not country-specific) and is fully editable to meet your specific needs.

Hotels can offer child care services to their guests under this standard Hotel Nanny Service Contract which contains provisions covering:

• hourly rates for regular days and for holidays (based on the number of children),
• methods of payment available to the guests,
• duties of the nanny,
• information and instructions that parents must provide,
• restrictions on visitors, phone calls, room service,
• a Parent Authorization and Release, releasing the hotel from any liability arising from the guest's use of the nanny service.

The Hotel Nanny Service Contract is a generic legal form template that can be used anywhere. Buy it, download it, customize it for your establishment.

Hire a housekeeper for a resort or bed & breakfast with this template Housekeeping Employment Contract.

• The housekeeper is an employee, not an independent contractor, and is paid a salary.
• The employee is entitled to sick days and vacation days as provided under applicable labor laws.
• The agreement contains an optional room and board provision, for lodges and resorts where employment is seasonal.
• This is a generic legal form which can be easily modified to reflect employment and labor laws in your area.
• This contract form is a downloadable MS Word template which is fully customizable to meet your business needs.

Conduct your due diligence business review prior to buying a hotel or motel in Ontario with this Hotel or Motel Acquisition Due Diligence Checklist.

• The checklist lists the various issues that you should review with your legal and financial advisers before proceeding with the purchase of the hotel business.
• The form includes a breakdown of which items are to be handled by (i) the lawyers, (ii) the purchaser, (iii) the vendor.
• The Checklist is downloadable and fully editable.

Buying a hotel or motel is a major investment. Download the free Acquisition Due Diligence Checklist to help you mitigate the risks.

Prepare a Schedule to an Asset Purchase Agreement for the purchase and sale of the assets of a hotel business with this downloadable template for Ontario.

• Room rentals, restaurant and lounge receipts will be adjusted at midnight on the date of closing.
• Method of transferring the liquor license to the purchaser.
• The seller warrants that the employees are not represented under a collective bargaining agreement.
• Conditions of the purchaser for closing the transaction.
• Representations and warranties of the seller.
• Disclosure of revenues, expenses, contracts and business information.
• Assignment of service contracts and leases, trade names, signage and phone numbers from the seller to the purchaser.

This Asset Purchase Agreement Schedule addresses the special matters to be considered when purchasing hotel assets under Ontario provincial laws. Downloadable, fully editable.

This combination application form and participation agreement should be filled out by all applicants registering to reserve a space on a tour.

• The first part of the form is an application form which records the personal information, emergency contact, credit card details, accommodation, medical, dietary and special needs information for each applicant.
• The second part contains the terms and conditions that the applicant agrees to.
• Each applicant agrees to release and indemnify the tour company against any liability or loss associated with the tour.
• The tour company has the right to cancel the tour for compelling reasons (war, severe weather, and similar reasons).

The Tour Registration and Participation Agreement can be converted to html and posted on the tour company's website. Buy, download, and customize the form for your business.

Use this sample UK Bed & Breakfast Licence Agreement to set the terms of lodging for B&B guests or lodgers.

• The licensee has the right to use the common areas, including bathrooms, toilets, kitchens, lounges, etc.
• The licensee must not do anything which may disturb or cause a nuisance to other occupiers of the property.
• The licensee cannot share the room or permit other persons to stay overnight without the landlord's consent.
• If the licensee is a lodger, the licensee must contribute proportionally to the cost of electric, gas, water, telephone and television charges, and council tax.
• The agreement is governed by English law and can be used throughout the United Kingdom.
• After purchase, you can customise the template to your specifications and reuse it as often as you like.

To get your copy of the UK Bed & Breakfast Licence Agreement, simply add it to your cart and proceed through the checkout. After you've paid for it, you'll be able to download the template.